Sat. Jan 22nd, 2022

There are bars When you are so busy, all you have to do is hide from the endless to-do list. You’re tired of playing hack-a-mole, constantly rushing to hammer in demand, yet not sure you’re “crushing it.” You worry you forgot something important and worry that you are not making progress on really important things.

As a life trainer, I’ve noticed how starting a “someday-maybe” list can help. Making conscious choices to set aside or postpone tasks helps relieve some of the immediate stress so you can focus. Moreover, with some structure you can gradually turn it into a “master project list”, to prevent future overwhelming, the kind of tools that productivity experts recommend.

Face the reality of time

While time management gurus recommend different systems, the general advice is to capture all requests, tasks, and obligations. Throughout his book, Getting things done: The industry of stress-free productivity, David Allen emphasizes the importance of recording “open-loops” so that you can focus on the task at hand. In the first line of his book, he promises, “It is possible for an individual to be irresistible with a clear head and a positive sense of comfort and control, and still work productively.”

Most recently, Cal Newport, author of several books Deep work: The rule of attentive success in the scattered world, Also her an annoying listener request Deep question From the podcast “Productivity Dragon Face“How he mentioned” vague obligation … [have] Unfortunately, much of our current time has become commonplace in times of distant and constantly frantic work. “

Like Allen, Newport recommends having a designated place to track all obligations so you can remember where to find them. In an email conversation, he described his system: “I have a separate place to track the obligations for each professional role (a task board, in fact). Each place maintains a list of things that need to be clarified and elaborated. If something vague but important comes up on my plate, I can immediately capture it without having to work hard to figure out what this vague obligation means in practice. “

Although this requires extra effort to capture tasks when they are raised, Newport points to the larger negative impact of the option: “If you do not have a record of everything you need to do, you will forget or delay a lot. Lots of items. “

Time management expert Laura Vandercom also recommends a holistic and thorough approach. But instead of observing future obligations, the author said 168 hours: You have more time than you think Offers half an hour per week to record what you have done. In a phone conversation, he explained, “If you don’t know where your time is going now, you don’t have the data to know what you’re working on to improve in the future.”

When I mentioned that some might find the practice awful, he said, “It’s not about playing ‘Gotcha’! You’ve spent too much time on Netflix or Instagram.” It’s about approaching life with a spirit of curiosity. Once you’ve tracked your time, you begin to learn how to fulfill your time and what you can do that you falsely assumed you couldn’t. “

Find an easy way to get started

If you think, “It’s easier said than done,” you’re not alone. Not surprisingly, when my coaching clients have trouble finding time to have lunch or use the bathroom, they lean towards a new and complete system.

What has helped instead is a more manageable Samdin-maybe-next list: a simple “parking lot”, not for what you want to do, as Allen suggests, but for projects that may be delayed or “blobby” or ill. Is. – Defined. With a clear structure, typing or writing to set tasks apart gives you a sense of control and makes you feel strong. It inspires you with the ability to prioritize, say no, represent and suspend.

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